Terms and Conditions Tax Returns
This page was last updated on 31 August 2017.
We try to keep our Terms and Conditions easy to understand and avoid too much legal jargon. That way, we hope you’ll read them in full and have a better understanding of our relationship. By using any of our services, you are agreeing to these terms and conditions. If you have any queries about what these terms and conditions mean, please contact us.
In these Terms and Conditions:
“We”, “us” and “our” refer to RIFT Tax Refunds, a trading name of RIFT Ltd. We’re a company incorporated in England and Wales (Company number: 04088211). Our registered office is RIFT House, 200 Eureka Park, Upper Pemberton, Kennington, Ashford, Kent, TN25 4AZ
“You” and “your” refer to you or anyone else using our Services, which are explained below, and services provided via our website, riftrefunds.co.uk, that require you to enter personal information.
2. Our Services
If HMRC require you to submit a Self-Assessment Tax Return, RIFT will calculate how much tax you owe, and complete and submit a signed Tax Return to HMRC. By doing this, RIFT is appointed as your Agents to act on your behalf with HMRC for the submission of your annual tax return that year.
Handling a Tax Return enquiry from HMRC
The RIFT Tax Return service is limited to the completion and submission of your Tax Return, as agreed within the Letter of Engagement. If HMRC launch an enquiry into your Tax Return, RIFT will defend the enquiry on your behalf, but at an additional cost which we will advise you of and get your agreement on before completing any additional work.
3. Our Obligations
3.1 We will accurately process all information you provide to us and take all actions necessary in connection with the provision of our Services as quickly as possible.
3.2 If HMRC charge a penalty for the late filing of a document or any other default which is caused by us, we will pay it. If it’s not our fault, you will have to pay it.
3.3 We maintain high standards of conduct in our dealings with government departments and others. We will decline to provide a Service if we believe that doing so may breach those standards. We will notify you as soon as we can if we decide not to provide a Service.
3.4 If you do not provide all the relevant information in our requested timeframes when we agree to provide a Service, we cannot be held liable for the outcome of your Tax Return, or any potential late filing fines.
4. Your Obligations
4.1 You agree to co-operate with us so that we can provide the Services in accordance with our obligations.
4.2 You agree to provide the information that we ask for promptly and to make sure that this information is true, accurate, correct and complete, including taking all the necessary steps to get this information from other sources if required.
4.3 You will keep accurate records as required by HMRC to support your Tax Return submission
4.4 You must tell us about all your sources of income and the amounts you receive, including any PAYE, self-employed, pension or rental income and any benefits received in every tax year for which RIFT is completing a Tax Return. You must also provide honest, accurate and correct details of the money you have spent for the purposes of your work or business.
4.5 You are responsible for approving any Tax Return before we submit it to HMRC.
4.6 You accept that you may have to pay back any money received where the claim was based on incorrect information provided by you. If that happens, you will have no right to claim back any money from RIFT, including our fee, unless we have made an error too.
4.7 You accept that as part of providing our service we will carry out all relevant anti money laundering checks on you, as required by law.
5. Our Fees
5.1 For all personal Tax Returns for individuals our fee will vary between £95 and £295 plus VAT, for which payment is required prior to the release of Tax Return to you for approval. The fee payable will depend on the complexity of the Tax Return. This is assessed based on the answers you provide during our contact with you, and confirmed in writing via our quote.
5.2 Once we receive your self-assessment code or signed 64-8 form, a RIFT tax specialist will begin gathering the information needed to complete your Tax Return. If at this stage further details are revealed, which cause us to reassess the complexity of your Tax Return, we shall inform you before continuing with the Tax Return. At this stage, we would agree with you either a partial refund if less work is involved or an additional fee if more work is involved.
5.3 Our quoted maximum rate of £295 plus VAT for completing a standard tax return may differ for more complex tax affairs. We will advise the additional costs on a case by case basis, always in advance and with your agreement.
6. How We Handle Your Tax Return
6.1 The calculations we produce to submit your Tax Return are for RIFT use only, to submit your Tax Return on your behalf. If you use these calculations or information to submit your own tax return, or a tax return through another third party or a fraudulent tax return we will not be held responsible for any action HMRC subsequently take and we will pursue you for payment of any outstanding fees.
7. Data Protection and Money Laundering
7.1 We are registered for Data Protection (no. Z8756842) and have strict security measures to protect personal information. This includes following certain procedures (for example, checking your identity when you phone us) and encrypting (encoding) data on our websites.
7.2 Any personal data you provide to us will only be used to carry out our Services.
7.3 You agree to us storing this data in paper and/or electronic form. We will securely store all of your documents for 3 years in accordance with the retention policy guidelines, after this point they will be securely destroyed in accordance with the ISO BS EN 15713 standard of Secure Destruction of Confidential Waste. If you require your documents to be returned to you within this timeframe, please contact us.
7.4 We reserve the right to record and monitor all telephone calls, emails and other electronic communications for training and quality purposes.
7.5 We may contact you by using any contact details you have provided. You can ask us not to send you any information on our offers or services at any time by contacting us.
7.6 We will not pass your details to anyone outside of RIFT Group Ltd.
7.7 We are registered under the UK’s Money Laundering Regulations (no. 12250902). The legislation requires us to check your identity and keep evidence that we have done so. We will ask you to send us photographic ID and two proofs of address so that we can provide the Services which this legislation applies to.
8. Limitation of Liability
8.1 We will provide our services with reasonable care and skill. Our liability under this agreement will not exceed the total amount paid to us over the 12 months preceding the claim giving rise to the liability.
Exclusion of liability for loss caused by others
8.2 We will not be liable if such losses, penalties, surcharges, interest or additional tax liabilities are caused by the acts or omissions of any other person or due to the provision to us of incomplete, misleading or false information or if they are caused by a failure to act on our advice or a failure to provide us with relevant information.
Exclusion of liability in relation to circumstances beyond our control
8.3 We will not be liable to you for any delay or failure to perform our obligations under this engagement letter if the delay or failure is caused by circumstances outside our reasonable control.
Exclusion of liability relating to the discovery of fraud etc.
8.4 We will not be responsible or liable for any loss, damage or expense incurred or sustained if information material to the service we are providing is withheld or concealed from us or misrepresented to us. This applies equally to fraudulent acts, misrepresentation or wilful default on the part of any party to the transaction and their directors, officers, employees, agents or advisers.
Indemnity for unauthorised disclosure
8.5 You agree to indemnify us and our agents in respect of any claim (including any claim for negligence) arising out of any unauthorised disclosure by you or by any person for whom you are responsible of our advice and opinions, whether in writing or otherwise. This indemnity will extend to the cost of defending any such claim, including payment at our usual rates for the time that we spend in defending it.
9. Limitation of Third Party Rights
The advice and information we provide to you as part of our service is for your sole use and not for any third party to whom you may communicate it unless we have expressly agreed in the engagement letter that a specified third party may rely on our work. We accept no responsibility to third parties, including any group company to whom the engagement letter is not addressed, for any advice, information or material produced as part of our work for you which you make available to them. A party to this agreement is the only person who has the right to enforce any of its terms and no rights or benefits are conferred on any third party under the Contracts (Rights of Third Parties) Act 1999.
10. If you need to complain
With thousands of clients every year, occasionally we might not get it right and if you are not happy with any aspect of our performance, we would like to know about it. We want to put it right and prevent it from happening again.
If you are not happy, please let a member of our staff know as soon as possible. In the majority of cases your complaint will be resolved immediately. If you wish to take it further please follow our Complaints Process below.
Tell our member of staff that you wish to discuss your issue with our Customer Care Team. Your contact details will be taken so that we can arrange a phone call at a convenient time.
Before your phone call a member of the Customer Care Team will speak with the member of staff involved in the matter and collate our notes of the issues and decisions at each stage.
The Customer Care Team will then try to deal with the issue by;
Establishing what has happened so far, and who has been involved
Clarifying the nature of the complaint and what remains unresolved
Clarifying what you feel would put things right
When the course of action has been decided and carried out, we will confirm with you that the issue has now been resolved and the complaint is closed.
If you want to make a formal complaint instead, please write to the Customer Experience Manager at RIFT Ltd:
200 Eureka Park
Your written complaint will be acknowledged in writing within 3 working days of its receipt. The reply will include information about how the issues raised will be dealt with, and a written commitment to send a formal, written, response within a further 20 working days.