How does the scheme work?
It doesn’t matter what type of job your employees do. Anyone can claim, from ground workers and plant operators to scaffolders, labourers and managers. Of course, it still only counts for making their own way to temporary workplaces.
How does RIFT simplify tax refund claims?
Claiming a tax refund is complex and the paperwork can be a major headache.
RIFT demolishes any barriers that are keeping your employees from claiming their overpaid tax back. We gather all the necessary information and complete the forms on your employees' behalf.
We work on a case-by case-basis, carefully checking and validating each claim against the latest legislation.
What can my employees claim for?
Your employees may be due a tax refund for travel expenses if they're:
- Permanent employees on an open-ended, continuous contract
- Based on-site
- Driving a privately owned vehicle to different sites, or using public transport
They can claim for:
- Subsistence (so long as receipts are kept)
- Toll fees
- Car parking charges
- Overnight accommodation
- Evening meals
I already contribute to my employees' travel expenses, can they still claim?
If your contribution is less than HMRC's approved mileage rates, we can claim for the difference. For a car driver, that means 45p per mile for the first 10,000 miles then 25p per mile after that. For example, if you pay employees 20p per mile, we'll claim their tax refund on the 25p per mile difference (45p-20p) for the first 10,000 miles, then 5p (25p-20p) for any more miles driven.
What could stop an employee from claiming?
HMRC doesn't give money back without a fight. There are rules restricting who can claim and how much they get. For example, your employees can't claim if:
- They've been working at one site for more than 24 months
- They’re fully reimbursed for the full cost of travel and subsistence, or been paid mileage at the HMRC-approved rates
- They have use of a company car or van with a fuel card
If two or more sites are less than 10 miles apart, HMRC may say there’s been no change in the travel pattern. This can affect whether the workplace is defined as temporary or not.
Every rule has its exceptions. RIFT tackles the taxman to make sure each employee always gets back what they're owed.
How much will their tax refund be?
This depends on their salary, the tax they’ve paid, any non-taxable expenses and how far they’ve driven to temporary sites. We'll calculate all claims and make sure everyone claims for the correct amount.
Once we’ve worked out how much tax is due back, we agree it with the employee. We then act on their behalf, chasing HMRC until the refund's paid in full.
RIFT claims back an average of £600-£800 per year from the taxman for every employee we help. We can claim for the last four years, so a first refund could work out at around £2,500!
Send your employees to our Tax Refund Calculator and they can put in their details and find out if they are owed anything back from HMRC.
How do I take part?
To put together a claim for your employees, we need a few bits of information about them. It'll speed things up if we can get these from you, but it’s no problem if not. The employees themselves should be able to provide all the necessary details. Letting them know they could be owed a tax refund is all you need to do.
The RIFT Employer Benefit Scheme is completely free to employers. To take part, check if your staff could be eligible by answering these simple questions.
- Are your workers employed on PAYE?
- Do they use a privately owned vehicle or public transport to travel to temporary sites?
- Have they visited more than one site in the last 24 months?
If you can answer yes to all three questions contact us today to get started.